ALLEN TOWNSHIP BOARD OF TRUSTEES
November 2, 2020 Minutes
Call to Order
Trustee McCreary, as Chairman called the regular meeting of the Allen Township Trustees to order on November 2, 2020, at 7:00 p.m.
Pledge of Allegiance
Trustee McCreary began the meeting with the Pledge of Allegiance.
Roll Call: Don McCreary Township Trustee Chairman
Jack Rausch Township Trustee
Rick Kingham Township Trustee
Lori LaCella Township Fiscal Officer
Steve Brose (call in) Fire Chief
Nick Johnson Road
Deputy Smith Union County Sheriff
Tom Paplaczyk Medical Insurance Broker
FINANCES & ADMINISTRATION
The Fiscal Officer read the minutes of October 5, the said minutes were approved as read.
The Fiscal Officer provided each member of the Board with a list of recent receipts and pending expenditures for review. There was a motion by Trustee Rausch and a second by Trustee McCreary, and upon certification by the Fiscal Officer that appropriate funds were available, the pending expenditures were approved. The Fiscal Officer also provided the most recent payroll reports for the Board’s review. The board reviewed the previous month’s bank reconciliation and verified the sequence of the checks.
Reviewed costs related to COVID-19, and the sanitation of old carpet, and the estimate to replace the floors with LifeProof, commercial installer to come on November 6th to come and look at the existing floor and replacement options. There is concern to the how the carpet impacts the air quality from COVID-19.
The township is reviewing all necessary precautions that can be put into place that will protect the health and safety of residents. The hope is these measures will assist with the safety of our residents and staff. Without the acceptance of the CARES Act Federal funds, the township does not have budgeted funds to allow for expenses related to COVID-19. The CARES Act will allow the township to clean, sanitize, protect and put safety measures into place for the residents, employees of Allen Township. The current facility does not allow for social distancing, video conferencing, teleconference, and public health precautions.
The following request of expenditures was requested and have been approved from the Cares Act Funds related to COVID-19.
Wages for employee quarantined due to COVID-19 $4121.05 per CARES Act providing paid sick to employees who are infected/directly impacted to enable compliance with COVID-19 public health precautions.
Cost of steerable wheels for ambulance cots. Due to COVID-19 will sometimes need to send one person with the cot, these steerable wheels make it possible to operate with only one person. $2344.92
Senseless Touch less Lights – Cares Act Fund – $255.00 is a safety cost to reduce the number of frequently touched objects in the prevention of COVID-19.
There was a motion by Trustee Rausch and a second by Trustee Kingham to accept the costs related to the CARES Act.
PUBLIC FORUM
None.
ZONING BUSINESS
Bill Streng, Zoning Inspector distributed and reviewed his monthly report to the Trustees.
Received a call from a resident to ask for requirements on building an accessory building. It was explained the maximum height is 20’. The resident’s building is 22’. Explained that he would have to apply for a variance and hearing with BZA.
Received a call from a resident that is planning on building an accessory building and some of the space would be to store his wife’s riding equipment, so could this be an agricultural exemption? It was explained unless he has horses, it cannot be ag exempt.
Mr. Streng has noticed several unlicensed vehicles have been removed.
See attached report for more detail.
SHERIFF REPORT
Deputy Smith attended and stated no report.
ROAD BUSINESS
Road Superintendent, Nick Johnson estimate from Drywall Medics of $2700 for all cracked walls and ceilings with a one year warranty. Trustee Jack Rausch moved to approve $2700 to repair drywall, Trustee Rick seconded the approval.
Road Superintendent, Nick Johnson discussed all of the LED lights in the community room (84 lamps) for a total of $2440.00. Trustee Jack Rausch moved to approve $2440 to replace lights, Trustee Rick seconded the approval.
Road Superintendent, Nick Johnson and Trustee Rick Kingham presented a quote from Pete Parks for the painting of the township community building for $4127.50 for a single coat, if anything takes two coats it would be an additional expense of half the original coat. All materials provided by Allen Township. . Trustee Jack Rausch moved to approve $4127.50 to paint the township community building, Trustee McCreary seconded the approval.
Road Superintendent, Nick Johnson will get a quote to add a projector in the community room and television in the trustee and to connect them in the meeting room with CARES ACT to have teleconferencing because of COVID-19.
Note: Cares Act approved list in detail in Finance and Administration.
Road Superintendent, Nick Johnson is getting quotes for radio’s due to COVID-19.
FIRE & EMERGENCY SERVICES
Chief, Steve Brose presented the Zane Township and EMS contract.
Note: Cares Act request and approved list in detail in Finance and Administration.
See the report for additional detail.
CORRESPONDENCE/OTHER MISCELLANEOUS
53rd Annual LUC Regional Planning Commission Meeting November 12th via zoom at 2:30 P.M.
EXECUTIVE SESSION
None.
There being no further business, Trustee Rausch moved to adjourn the meeting, Trustee McCreary offered a second. Upon a roll call vote, all were in favor, the meeting was adjourned.
Roll call vote: Trustee McCreary, yea. Trustee Rausch, yea. Trustee Kingham, yea.
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Don McCreary (Chairman)
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Jack Rausch
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Ricky Kingham